Portage County Jobs and Family Services Fax Number

Services

The Portage Canton Board of Developmental Disabilities is proud to provide services and supports in the areas listed here. Please select from the list for more than information nearly each area.

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CHildren's Services

The Department of Children'due south Services provides educational and therapeutic services for children birth through 22 years of historic period.

Early Intervention Services

Early Intervention Services (EI) are offered to children birth through 36 months of age with developmental delays or disabilities. These services are at no cost to you and offered year-round. Our early intervention team members include Ohio Early Intervention Service Coordinators, Developmental Specialists, Speech communication Therapists, Occupational Therapist, Concrete Therapist, and Nurse.

Early Intervention is grounded in the philosophy that young children learn all-time from familiar people in familiar settings. Your squad works with you in your abode or other places you and your family spend time to develop a coordinated plan called an Individualized Family Service Plan (IFSP). Y'all and your team will work through the IFSP using your existing supports and resources, and build upon them to enhance your child's learning, development, and involvement in your family routines. Referrals for our EI program are made through Assist Me Grow atwww.helpmegrow.ohio.gov.

Schoolhouse Age Programs

The school age program serves children with multiple disabilities from six (6) through twenty-ane (21) years of age. Children with multiple disabilities in the schoolhouse historic period classrooms at Happy 24-hour interval School are served through an Individualized Instruction Plan (IEP). The IEP Team consists of the child's parents, the local school district, as well every bit the staff at Happy Twenty-four hour period Schoolhouse. This team together determines if Happy 24-hour interval Schoolhouse is the nigh advisable and least restrictive educational placement for the child.

Students are encouraged to achieve their full potential in functional skills including daily living, customs participation, vocational, communication, and social interactions. Classroom instructors, related services staff, parents of students, and students themselves, work together to design and implement an IEP specific to each student'due south demand and outcomes. The school age program operates five days per week across a 184 day school plan year.

Transition Services

State law requires that students brainstorm receiving Transition Services at age fourteen (fourteen) and that those services are included in the student's Private Instruction Programme (IEP). Transition is near edifice a pathway to adult life that includes significant customs connections through employment, life, and social opportunities.

Our transition services can aid coordinate continuing education, integrated customs employment, adult services, independent living, daily living skills, community participation, and employability skills. The pupil'southward transition team consists of the student and their parents or guardians and can include their teachers, DD staff, local agencies and organizations, and/or employment and independent living personnel. The team will piece of work collaboratively to create and back up an individual transition plan for each pupil.

Title Ix

In regards to the Title XI policy and procedure regarding sexual harassment and misconduct, No person in the U.s. shall, on the basis of sex, exist excluded from participation in, be denied the benefits of, or be subjected to discrimination under whatsoever educational activity plan or activity receiving Federal financial assist.

To report whatever such harassment or misconduct, please attain out to one of Portage DD's two Title IX Coordinators:

George Winsen, Director of Service & Support Administration
Telephone: 330.297.4118
Email: GeorgeW@portagedd.org

Alicia Hall, Director of Educational activity & Child Development
Phone: 330.678.2400
Electronic mail: AliciaH@portagedd.org

v.08 Title Nine Policy and Procedure Regarding Sexual Harassment
Policy 5.08 Appendix A

Akron Surface area YMCA/Rotary Summer Day Camp:
http://www.akronymca.org/RotaryCamp/DayCamp/

Parent Council for Portage County Developmental Disabilities:
https://www.facebook.com/Portage-County-Parent-Council-1536164543289804/

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Community & PROVIDER RELATIONS

The focus of the Department of Community and Provider Relations is to enhance the quality of services to persons served by the Portage Canton Lath of Developmental Disabilities by working to develop and implement initiatives to support providers in the county.  To accomplish this mission, we host Provider Meetings which are a forum to review rule changes, promote collaboration amongst providers, and host speakers, and training on pertinent topics as well as promoting the need for direct support professionals.  The section is likewise a resource to assist providers in the certification process, especially for Independent Providers.  Currently, courses in First Assistance and CPR are offered at no toll to providers actively serving persons in Portage County or in process of being certified (person must have a Portage County address or be identified by a SSA as a person selected for services).    We too offering the OADSP Curriculum including Frontline Supervisor, Initial and Advanced Proficiency courses, and Initial and Annual Preparation for agency and independent provider staff to assist in enhancing their knowledge and skills at no toll also as Trauma-Informed Care training.   Background Checks are too available at no cost to providers actively serving persons in Portage Canton or in process of being certified (a person must take a Portage County accost or be identified by a SSA as a person selected for services).   To schedule an appointment, please electronic mail Kim Holbert at kimh@portagedd.org

The Nursing Back up Manager completes quality balls assessments and monitors patterns and trends of deficiencies for compliance with applicable rules.  The Director supports the provider with developing the plan of correction and recommends re-training as needed.  A QA RN Bootcamp which reviews the Quality Assurance RN process,  Initial and renewal courses in Medication Administration Certification 1, 2, & 3 are offered at no cost to providers actively serving persons in Portage County.   This position also serves equally a resource to providers and Service and Back up Administrators for medical, medication, and treatment-related concerns and delegated nursing questions.  For more data, contact Jennifer Dippel at jend@portagedd.org

The Advancement and Community Resources Coordinator works to promote self-advocacy through county-broad advocacy meetings and facilitates Board-supported participation of persons served to attend statewide Advocacy grooming and conferences such every bit Project STIR and Synergy. This position also serves equally the Local Coordinator for Portage DD Special Olympics and is the chairperson of the Human Rights Committee which reviews plans for many persons served by providers in the canton.  For more than information, contact Collen Brown at colleenb@portagedd.org

The Customs Employment Coordinator is bachelor to support persons served employed in the community, persons seeking employment, current employers, or businesses interested in employing a person with a developmental inability.  For more than data, contact Tiffany Jones at tiffanyj@portagedd.org

For more information on Meetings scheduled, course availability, and scheduling data, click on Training and Events on the Home page of this website.  Questions? Contact Michelle Dolensky at michelled@portagedd.org

Provider Resources

  • Providers of Services, Condign a New Provider and Provider Certification Training Requirements

  • What To Practise In one case Certified

  • Provider Compliance

  • Topical Areas

Provider Services Direction (PSM) for Certification Instructional Videos: https://www.youtube.com/playlist?list=PLZ1qXvA8kYSkmVfaP6KTmeedg2ffQhP_A

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ELIGIBIITY REQUIREMENTS

Following are the procedures and actions that an individual or his/her parent(s)/guardian needs to complete for the intake and eligibility process to be initiated:

The eligibility conclusion procedure tin can exist initiated by the individual seeking services or his/her parents/guardian calling Service and Back up Administration at 330-297-4100, or emailing the contact information about the individual to: intake@portagedd.org.

Upon receipt of the data specified in a higher place, the SSA will send an intake packet to the private or his/her family/guardian. The intake packet provides information most the services offered by the Portage Canton Board of Developmental Disabilities, additional information that needs to exist provided or a release for the SSA to obtain this information, and three forms that require a signature by the individual/parent/guardian and return to the SSA.

These include:

  • Consent for Services Course

  • Medicaid Billing Class

  • Release of Information Form

  • Verification of Individual's Qualifying Diagnosis (e.g., cerebral palsy, autism, down syndrome)

The SSA will deport the eligibility assessment after the SSA has received these signed forms, along with:

  • Medical Evaluation,

  • Psychological evaluation, or

  • School District Evaluation Team Report (ETR) indicating a qualifying diagnosis

The eligibility cess consists of an engagement to see with the private and their parent/guardian and depending upon the private'south age, administration of either the COEDI (Children'southward Ohio Eligibility Determination Musical instrument) or OEDI (Ohio Eligibility Determination Musical instrument).

Note: The COEDI is non applicative to individuals beneath five (5) years of age, children birth-to-2 (2) need one (ane) deficit, children three-to-five (3-to-5) need two (2) deficits.

The COEDI/OEDI will then exist subsequently scored and the individual/parent/guardian volition receive a alphabetic character from the Managing director of Service and Support Administration indicating whether the individual is eligible for services and what the next steps are to begin to access services. A person needs three substantial functional limitations to be eligible.

Information technology is the upshot of the COEDI/OEDI that determines whether or non an individual is eligible for services. If an individual is plant not to be eligible, the IE Specialist will refer him/her to other agencies that may exist able to assist. A denial of eligibility may as well exist appealed through Board Policy 4.49 - Authoritative Resolution of Complaints.

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FAMILY SUPPORT SERVICES Programme (FSSP)

The Portage County Board of Developmental Disabilities offers a Family unit Support Services Programme (FSSP) which provides diverse services and supports to individuals eligible for services from the Portage County Board of Developmental Disabilities and living at dwelling with their family. The program promotes the unity of the family by assisting it to meet the special needs of the individual with a developmental disability. The Portage County Board of Developmental Disabilities' FSSP is funded with local levy dollars. Maximum level of service per family shall vary from year to year based upon the availability of local levy dollars.

Individuals living in their own apartment, enrolled on an Individual Options (IO) or Level One waiver or Self waiver, or living in an ICF/DD or in foster intendance are non eligible for services and supports through the FSSP. Persons requesting to participate in the FSSP should not have similar services and supports available through other means. The FSSP is not an entitlement programme.

The Portage County Lath of Developmental Disabilities' FSSP program is administered by the Northeast Ohio Network (NEON), a Council of Governments established in 1996 past six northeast Ohio County Boards of Developmental Disabilities, one of the vi being the Portage County Board of Developmental Disabilities. For more information or questions regarding the FSSP program, rest inquiries, etc., please contact George Callow at NEON at 1-800-237-6828, ext. 117.

Please reference the FSSP Plan Stipulations for boosted data regarding the income guidelines and available services through this programme. (Adobe Reader may be required) 2020 - 2021 Family unit Support Services Plan Services Bachelor and Plan Stipulations Effective July 1, 2019 (CLICK Here).

Denials of FSSP requests may be appealed through Board Policy 4.49 - Administrative Resolution of Complaints and Appeals of Adverse Actions Proposed or Initiated by the Portage County Board of Developmental Disabilities.

Forms tin be found here: https://www.neoncog.org/family-supports/portage/

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Wellness & WELFARE

A major unusual incident (MUI) is divers as the alleged, suspected, or actual occurrence of an incident when in that location is reason to believe that the health or welfare of an individual may be adversely affected or an private may be placed at a likely risk of harm. In that location are nineteen (19) types of MUI's that have been broken downwards in into iii (three) administrative categories.

The Investigative Agents follow MUI dominion 5123:two-17-01 of the Administrative Lawmaking. All of the incidents reported crave that firsthand activeness be taken to protect individuals from further damage, that an investigation is conducted to determine the crusade of the incident and contributing factors, and that a prevention plan is developed to reduce the likelihood of farther occurrences.

The MUI reporting phone number for the Board, maintained by Townhall 2, is: 330-678-7559. This number is bachelor 24 hours a day, seven days week. The Ohio Department of Developmental Disabilities likewise has a hotline number: 866-313-6733.

MUI Training
MUI training is provided the by the Portage Canton Board of Developmental Disabilities Investigators the second Wednesday of each calendar month. If you are interested in attending the training contact Tim Torch in the Human Resource department at 330-297-2083 or timt@portagedd.org to schedule.

Abuser Registry: https://dodd.ohio.gov/wps/portal/gov/dodd/wellness-and-welfare/all-health-and-welfare-resources/abuser-registry

Health and Welfare Alerts: https://dodd.ohio.gov/wps/portal/gov/dodd/wellness-and-welfare/health-and-welfare-alerts/health-and-welfare-alerts

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Medicaid Services

Billing for I/O and Level 1 Waiver services is submitted online atworld wide web.dodd.ohio.gov through the eMBS system.  You will need your user name and countersign, PAWS information and service documentation in order to bill.  Billing back up and related information tin be found at the following:

Understanding Medicaid

Medicaid is a plan of the federal government that provides back up for certain individuals who seeMedicaid eligibility requirements. The Medicaid program is administered at the federal level by theCenter for Medicare and Medicaid Services (CMS). The Portage County Board of Developmental Disabilities has local Medicaid authoritative responsibilities to assistance individuals with developmental disabilities.

The Portage Canton Lath of Developmental Disabilities provides and authorizes services to many individuals who are Medicaid eligible because of express income and assets due to their disability.  Service and Support Administrators (SSA) assist individuals and families with the paperwork to become Medicaid eligible.

People who are Medicaid eligible might live in an Intermediate Intendance Facility for Individuals with Intellectual Disabilities (ICF/IID), which is funded with federal Medicaid dollars and matched with state dollars. Generally, federal funds represent about lx% of costs and "lucifer" funds represent approximately forty%.

Medicaid Waiver Programme

An alternative to the ICF/IID program is the Medicaid Waiver Program. Based on need, some people have the Private Options Waiver (IO), some have the Level ane Waiver and some have the Self-Empowered Life Funding. There are a limited number of waivers that are available so a waiver waiting list is established.

IO Waiver

Those who are supported with the IO waiver are assigned a funding range based upon their needs. This funding range is determined by a state designed assessment chosen the Ohio Developmenal Disablilities Profile (ODDP).

Once the ODDP is completed and the funding range established, an Individual Service Plan (ISP) is adult with the individual, his or her guardian or other representatives and the SSA. This plan, once canonical, is then implemented and services are provided. Funds to pay for the services are authorized and paid to providers consistent with the programme and funding range. On rare occasions, individuals may request services that would exceed the funding range. This must get through a special review process called "prior authorization".

Level ane Waiver

The Level i is also an selection for some individuals. This waiver does not include the cess with the Ohio Developmental Disabilities Contour (ODDP) because it has a funding maximum or cap for nigh residential services which is fixed at $6,750. Other support, such every bit emergency services and adaptive equipment tin can exceed this funding cap in certain circumstances. Funds to pay for the services are authorized and paid to providers consistent with the individual service plan.

SELF Waiver

The Self-Empowered Life Funding (Self) are likewise administered by the Ohio Department of Developmental Disabilities, with support from County Boards of Developmental Disabilities.

Additional Data

Waivers take unlike services and funding that can be explained by the SSA Department at 330-297-6209.

When a person has a Medicaid Waiver, he or she is also eligible to receive a Medicaid card and support for other services such as twenty-four hours habilitation and transportation. When one has a Medicaid card, he or she is eligible for Medicaid coverage for certain medical expenses, such as doctor'due south visits, hospital services and medications.

Recognizing that Medicaid policy or rules may modify, Medicaid questions should be directed to the SSA Department at 330-297-6209 for the most up to engagement information.

DODD Online ICP Search Tool: https://dodd.ohio.gov/wps/portal/gov/dodd/your-family/customs-living/icf_search_map

DODD Electronic ICP Informational Booklet: https://dodd.ohio.gov/wps/portal/gov/dodd/forms-and-rules/forms/pamphlet-options-counseling

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RECREATION & LEISURE ACTIVITIES

Portage DD makes available to eligible individuals a variety of recreation, leisure, and able-bodied activities throughout the year. In some cases, these activities are directed or overseen past Portage DD employees and in others, employees of agencies with whom the Portage DD has a contract.

Procedures for Activities

Unified Resources Recreation (URR)

The plan is a plan provided through a contract betwixt the Portage County Lath of Developmental Disabilities and Family and Community Services, Inc., one of the largest non-profit social service agencies in northeast Ohio. The goal of this programme is to provide recreation, social, and leisure opportunities for adults with developmental disabilities who are eligible to receive services from the Board.

The URR squad is here to bridge the gaps in the lives of individuals past providing them with information on community activities they tin can participate in, transportation to these activities, and companionship. URR volition simply provide transportation to URR events. URR cannot provide transportation if you accept a 24-hour staff or an aide. Participants must accept a parent, personal aide, or staff attend an event if help is needed in the bathroom or with the administration of medication.

Participation in URR activities is restricted to individuals eligible for Portage County Board of Developmental Disabilities services who are over the age of eighteen. Sometimes there is a very nominal charge for participation in various activities (east.g., for craft supplies) and/or admission charges for attending an event (e.g., Cleveland Guardians game).

As office of the UUR contract with Portage DD, a Bowling Program is offered. Eligible individuals may participate in a recreational bowling program held at Spins Bowl Kent.   Prior to participating in the recreational bowling program, a electric current URR Registration Packet must exist on file with URR.

There are two (two) sessions each plan yr. Session one (1) starts in September and runs for seventeen (17) weeks. Session two (ii) begins in Jan and as well runs for seventeen (17) weeks. The weekly bowling programme is held on Wednesday afternoons starting at 2:thirty p.m. and catastrophe at iv:xv p.thou. The bowling programme is open to whatsoever private eligible for Portage DD services age eighteen (18) and up. Participants must provide for their own personal intendance/assistance needs.

Individuals are responsible for transportation to/from bowling. Anyone using public transportation must brand his/her own weekly arrangements.

Portage DD  does not provide a nurse for the weekly bowling plan. If a participant requires nursing services or needs someone to exist with them at all times for any other reason, it is the responsibility of the parent/guardian or provider to provide this service themselves. Paid providers must remain with the individuals they are serving at all times.

At that place is a cost for the bowling program and this cost covers the use of a bowling ball, shoes, and a maximum of three games each weekly session. Please note that there are other bowling leagues starting after our sessions, so participants must finish by four:xxx p.m. Spins Bowl Kent has been almost accommodating to those with special needs and has always charged a reduced rate.

There is a limit of 90 bowlers per session; therefore, participation is express to the offset 90 individuals signing upward. Notice of the bowling sessions is sent out to all individuals (and Service and Support Administrators) well in accelerate. In the event a session is canceled due to weather weather, it will be made up at a later date.

For more information contact Ashleigh Lawrence at 330-297-0078, or by email at alawrence@fcsohio.org.

Special Olympics
The Board'due south Special Olympics program is accredited by Special Olympics Ohio. With this accreditation, Portage Canton Special Olympics is empowered within the policies and procedures of Special Olympics Ohio to carry Special Olympics training, enter sanctioned Special Olympics events, raise funds for these purposes, and to employ the proper noun and canonical symbols of Special Olympics and Special Olympics Ohio.

Portage Canton Special Olympics offers the opportunity to participate in a number of sport and recreational events beyond the year. These include athletics, pond, softball, volleyball, basketball game, bowling, bocce, powerlifting/weight lifting, soccer and competitive cheer. Additional information about Portage County Special Olympics may be obtained by contacting the Special Olympics Coordinator, Colleen Brown, at 330-297-4187 colleenb@portagedd.org.

Click Hither for the Athlete Medical and Release Forms.

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Remote Supports

Remote supports, also known as remote monitoring, is an emerging service model that combines engineering and direct intendance to support people with developmental disabilities.

Remote back up uses two-mode communication in real fourth dimension, including habitation-based sensors, cameras, and other technologies, to allow an off-site caregiver to monitor and respond to the rubber and needs of people living in the community.

When hands-on care is not required, remote support makes it possible for direct intendance staff to provide care from a remote location, supporting a person's need for greater independence while reducing costs and stretching the funds that pay for services.

Nosotros're proud to have our own Remote Supports Demo room here in Portage County. For more data, contact your Service and Support Administrator direct.

Resource:

Oftentimes Asked Questions | Remote Supports Intro (VIDEO) | Remote Supports Tour (VIDEO)

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SERVICES for Adults

Adult Services are designed to assist individuals in choosing a vocational and/or social setting that they experience best meets their individual needs. To be eligible to receive Board funded Adult Services, an individual must exist at least sixteen years of age, have a developmental disability as defined in department 5126.01 of the Ohio Revised Code; and, if applicable, be placed into the program by the school district of residence as the least restrictive environment in accordance with dominion 3301-51-02 of the Ohio Administrative Code.

Individuals eligible for Adult Services funded past the Portage Canton Board of Developmental Disabilities, accept several Adult Services options available to them. These options include, but are not limited to: day plan services at a community senior center, day program services from i of several individual developed day array service providers, and work in the community.

Community Employment
Portage County Board of Developmental Disabilities has enhanced several aspects of supported employment for the individuals they serve and has adopted a local Employment First policy. This policy establishes that the working age adults eligible for services through the Portage County Board of Developmental Disabilities volition have the opportunity to explore integrated, individual employment inside the customs. Competitive, community employment should be the focus of the person-centered planning process while seeking competitive, customs employment as a preferred service option and optimal outcome.

PCBDD collaborates with local school districts, local Opportunities for Ohioan's with Disabilities office and local bedroom of Commerce to back up community employment.

Several other resource are bachelor to individuals receiving services in Portage County these resource include:

Ohio Section of Developmental Disabilities: http://dodd.ohio.gov

Employment Kickoff: http://www.ohioemploymentfirst.org

Opportunities for Ohioan's with Disabilities: http://world wide web.ood.ohio.gov

Workforce Innovation and Opportunity Act of 2014 Section 511:
http://www.ohioemploymentfirst.org/up_doc/WIOASection511Final1_25_18.pdf

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SERVICE & Back up Administration

Service and Back up Administrators (SSA) support individuals in determining and pursuing their goals and maintain the individual every bit the focus while coordinating services across multiple service delivery systems. SSAs assistance the individual and families to back up, empower, and advocate for the private. Services provided through the SSA are person-centered. SSAs work with families, guardians, and natural supports to access, provide and/or enlist whatsoever support is needed, and coordinate services among dissimilar agencies serving as the single signal of accountability for that individual.

Who is Eligible to Receive Service and Support Administration?
The Portage County Board of Developmental Disabilities provides service and back up administration to the post-obit:

  • Any person, regardless of age, who is applying for or enrolled in a Medicaid Dwelling and Community Based Services waiver;

  • Any individual three (3) years of age or older who is eligible for services from the Portage County Board of Developmental Disabilities, and requests, or a person on the individual's behalf requests service and back up administration;

  • Whatever individual 16 (16) years of age or older who is receiving adult day programme services paid for past the Portage County Board of Developmental Disabilities;

  • Any individual residing in an Intermediate Intendance Facilities for Individuals with Intellectual Disabilities (ICF-IID) is eligible for service and support administration related to the individual moving out of the ICF-IID to a non-ICF-IID community setting. (An ICF-IID is a facility whose primary purpose is the provision of wellness or rehabilitation services to individuals with developmental disabilities or related conditions receiving care and services under the Medicaid plan.)

Each private or his/her legal guardian must consent to services provided by a Service and Support Administrator.

How do I Begin the Process to Access Service and Back up Administration?
The first stride in the eligibility process is to contact Service and Support Administrator, JoAnna Salvatori at 330-297-4101 or intake@portagedd.org.

What about Children under Three Years of Age?
Service coordination for children less than three (3) years of age is provided by Portage Canton Assistance Me Grow. Their contact information is:

Portage Canton Assist Me Grow
705 Oakwood Street, Ravenna, OH 44266
Phone: 330-298-4545
Fax: 330-297-4556
Website: www.helpmegrow.ohio.gov
Statewide Phone Number: 1-800-755-GROW (4769)

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Source: https://www.portagedd.org/services

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